Job Title: Office Administrator
Reports To: Director of WISE Initiative (Workforce Development, Integration & Stability, Economic Empowerment)
Job Summary: The Office Manager will serve as the critical and logistical linchpin for our WISE (Workforce Development, Integration & Stability, Economic Empowerment) Initiative. Functioning as the Director’s “right hand,” this role bridges operations across our Virginia Beach and Hampton offices.
If you thrive in a fast-paced environment, love managing executive-level workflows, have a knack for data integrity, and want to play a key role in grant funding research to fuel long-term community impact, we want to hear from you.
Schedule: Full-Time; Monday – Friday, 8:30AM – 5:00PM.
Salary: $38,000 – $45,000 commensurate with experience
Location: Split between Virginia Beach and Hampton, Virginia. Requires flexibility between physical locations.
Key Responsibilities
- Executive & Operational Support: Manage high-level calendars, scheduling, and coordinate seamlessly between our Virginia Beach and Hampton office locations as operational needs shift.
- Grant Research Engine: Proactively research federal, state, regional, and private grant opportunities to support the initiative’s long-term sustainability and assist in compiling background metrics for competitive proposals.
- Data Integrity & Reporting: Serve as the primary administrator migrating participant records into secure reporting networks with 100% data accuracy and construct monthly impact summaries for executive leadership.
- Diplomatic Liaison: Build professional relationships and handle communications across corporate environments and community stakeholders.
Qualifications & Skills
- Experience: 2–4 years of progressive administrative or executive support experience (non-profit or human services background highly preferred).
- Location Flexibility: Proven ability to work fluidly and maintain high productivity while shifting between physical office locations.
- Research Savvy: Strong foundational research capabilities, particularly in identifying prospective corporate, foundation, and federal fund developments.
- Data Fluency: Exceptional technical competency in data entry, record management, and database tracking.
- Communication: Exceptional verbal and written communication skills with a highly professional demeanor.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 20 pounds as needed.
The Urban League of Hampton Roads, Inc. is an Equal Opportunity Employer. We are committed to fostering an inclusive and diverse workplace where all individuals are treated with respect and fairness. Employment decisions are based on qualifications, merit, and organizational needs. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, disability, age, veteran status, or any other protected characteristic as established by federal, state, or local law.